Sr. (Billing / Project) Management
Company: Data Crafters
Department: Projects / Coordination
Location: Baner, Pune
Experience: 6–10 Years
About the Role
We are seeking a Senior Civil Project Management Professional to support project execution from the backend. This role focuses on project coordination, documentation management, scheduling, reporting, and communication with site teams, vendors, and clients to ensure smooth workflow and timely project updates.
Key Responsibilities
Project Coordination
Coordinate with site engineers, contractors, and supervisors through calls, emails, and virtual meetings.
Track project progress, timelines, and key milestones.
Follow up with vendors, suppliers, and contractors for updates and deliverables.
Support the Project Manager in daily planning and coordination activities.
Documentation & Reporting
Prepare and maintain daily, weekly, and monthly project reports.
Manage project documentation including drawings, BOQs, BBS, work orders, approval sheets, and permits.
Maintain accurate records for materials, measurements, and billing.
Update project trackers, dashboards, and filing systems regularly.
Client & Internal Communication
Share project updates with clients as directed by management.
Prepare Minutes of Meeting (MOM), action trackers, and follow-up reports.
Ensure smooth communication between internal teams and external stakeholders.
Material & Vendor Coordination
Coordinate material requisitions from site teams.
Follow up with vendors regarding material dispatch, delivery timelines, and documentation.
Maintain vendor communication records and material status tracking.
Quality & Compliance Support
Ensure all documentation related to quality, safety, and compliance is updated and submitted on time.
Assist in scheduling inspections, approvals, and compliance checks.
Required Skills
Strong project coordination and communication skills.
Proficiency in MS Excel, MS Word, and project documentation/reporting.
Basic understanding of civil drawings (preferred).
Excellent follow-up, multitasking, and task management abilities.
Detail-oriented with strong organizational and analytical skills.